Data Coverage
Exactly which QuickBooks data Lift Off extracts, which data it does not, and how the optional date range affects each category.
Lift Off extracts your company information, the full chart of accounts, every master list, all item types, and the transaction types listed below — in the correct dependency order so the data imports cleanly into Accounting Manager.
Each record is captured in full, not just the headline fields. For every account, name, item, and transaction, Lift Off keeps the original QuickBooks values verbatim — numbers exactly as entered, full hierarchy, custom fields, contact lists, dated note history, and QuickBooks' own internal IDs. The result is a complete, self-contained archive of your history: usable to migrate today, and to research or audit your past later without a QuickBooks license.
What is extracted
Company & settings
| Data | Notes |
|---|---|
| Company information | Name, address, EIN, fiscal year, contact details |
| Preferences | QuickBooks settings that affect how data is structured |
Chart of Accounts
All accounts are extracted in full — including inactive and archived ones — keeping each account's original number exactly as entered (even when it's blank or non-standard), its parent/sub-account hierarchy, and its Tax-Line Mapping. Any fitting to a target system's limits (such as Accounting Manager's 6-character account number) happens later, at conversion — never to the extracted data. The date range setting does not apply to accounts.
Lists
All list data is extracted in full. The date range setting does not apply to lists.
| List | Notes |
|---|---|
| Customers | Including jobs (sub-customers); full billing/shipping addresses, every additional contact, dated note history, balances, and the QuickBooks ID |
| Vendors | Full address & contacts, dated notes, 1099/tax details, balances |
| Employees | Employment details and payroll setup, plus the personal/HR fields QuickBooks holds — see the sensitive-data note below |
| Other Names | |
| Sales Reps | |
| Payment Methods | |
| Shipping Methods | |
| Sales Tax Codes | |
| Standard Terms | |
| Date-Driven Terms | |
| Classes | |
| Currencies | Multi-currency if enabled |
| Price Levels | |
| Unit of Measure Sets | |
| Customer Types | |
| Customer Messages |
Because the snapshot is a complete backup, it includes sensitive personal information QuickBooks stores — employee Social Security numbers and, where present, demographic/EEO fields (date of birth, gender, ethnicity, disability, veteran/military status) and work-authorization details. Store and share the snapshot and Migration Package accordingly. Raw payment-card numbers and authorization data are deliberately not captured.
Items
All item types are extracted in full. The date range setting does not apply to items.
| Item type |
|---|
| Inventory Items |
| Non-Inventory Items |
| Service Items |
| Discount Items |
| Other Charge Items |
| Subtotal Items |
| Sales Tax Items |
| Sales Tax Group Items |
| Group Items |
| Inventory Assembly Items |
Transactions
Transactions are filtered by the date range if one is configured. If no date range is set, all transactions are extracted regardless of date.
Each transaction is captured in full — the header plus every line, the links between related transactions (e.g. an invoice and the payment that settled it), the QuickBooks transaction number, paid/open status and totals, and the QuickBooks ID — so the complete document is preserved, not just a summary.
| Transaction type |
|---|
| Invoices |
| Sales Receipts |
| Credit Memos |
| Estimates |
| Sales Orders |
| Receive Payments |
| Bills |
| Bill Payment Checks |
| Bill Payment Credit Cards |
| Vendor Credits |
| Purchase Orders |
| Checks |
| Deposits |
| Transfers |
| Journal Entries |
| Credit Card Charges |
| Credit Card Credits |
| Time Tracking |
| Inventory Adjustments |
| Build Assemblies |
Custom fields
User-defined custom fields (data extensions) are captured on customers, vendors, items, and most transaction types, so the values you added in QuickBooks travel with the record.
Reference lists
For a complete backup, Lift Off also captures these reference lists: payroll items (wage and non-wage), To Do items, vehicles and vehicle mileage, and form templates.
Alongside your data, Lift Off automatically captures reconciliation reports — the Trial Balance and a per-fiscal-year General Ledger — directly from QuickBooks and stores them in the snapshot. These let Pivoten confirm that the migrated balances tie back to QuickBooks. See Running an Extraction for how reports are gathered and verified.
What is not extracted
The following QuickBooks data is not currently extracted. If any of these matter for your migration, contact your Pivoten account team to discuss options.
Transactions not extracted
| Transaction type | Notes |
|---|---|
| Item Receipts | Receiving inventory before a vendor bill arrives; separate from Bills in QuickBooks. |
| Paychecks | Requires QuickBooks payroll to be active. |
| Payroll Liability Checks | Payroll tax payment transactions. |
| Finance / Statement Charges | AR finance charges added to customer statements. |
| Memorized Transactions | Saved transaction templates; not actual financial records. |
Other data not extracted
| Data | Notes |
|---|---|
| Bank/CC reconciliation reports & statement balances | QuickBooks does not expose these through its data API at all. Lift Off captures a per-year cleared-status report as the closest substitute, and you attach the reconciliation PDFs manually (see Running an Extraction). |
| Fixed Asset Items | A separate item type used to track fixed assets. |
| Budgets | Financial plans and forecasts created in QuickBooks. |
| Attached documents | Files attached to QuickBooks transactions are not included in the snapshot. |
| Audit trail | QuickBooks' internal change-history log. |
| Deletions older than 90 days | QuickBooks only retains recently deleted/voided transactions; older deletions are no longer available to extract. |
How the date range affects coverage
The optional date range (set during configuration) filters transactions by transaction date. It has no effect on lists, the chart of accounts, or items — those are always extracted in full.
| Data category | Affected by date range? |
|---|---|
| Company & preferences | No — always extracted |
| Chart of Accounts | No — always extracted |
| Customers, Vendors, Employees, etc. | No — always extracted |
| Items (all types) | No — always extracted |
| Transactions | Yes — filtered by date if a range is set |
Even with a date range of, say, 2023–2024, your full customer list, all accounts, and all items are still included — only transaction records are windowed by date.
For a partial migration or recent-data-only run, set a date range. For complete history, leave both date fields blank.